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Employee Resource Guide

Getting Set Up to Work Remotely banner

 

 

Getting Set Up to Work Remotely

  • Confirm you have reliable access to the internet with your devices.
  • If you can't access a computer, submit a ticket through the IT ServiceDesk.
  • Reduced Cost or Free Internet Access
    If you need reduced-cost or free internet access, there are multiple organizations that are providing support. We encourage you to research each option to find the best fit for you.
  • Webcam (built-in on most laptops)
  • Headphones/microphone (microphone built-in on most laptops)
  • An ergonomic workspace
  • Keyboard/mouse
  • Furniture
  • Continue to use Microsoft Office and go.rccd.edu Portal as usual

OTHER USEFUL TIPS TO BE SUCCESSFUL WHILE WORKING REMOTELY

  • Set ground rules and expectations with your family or the people in your space
  • Set up a work desk or station: laptop, computer, keyboard, mouse, pad of paper, pens, files, flash drives etc.
  • Get fully dressed for the day to shoes
  • Create a schedule and stick to it
  • Use outlook to keep track of daily activity
  • Make To-Do lists
  • Set Alarms
  • Check-In with co-workers frequently. You can even over communicate
  • Embrace the webcam and digital meetings
  • Take short breaks
  • Eat healthy lunch & snacks away from your work station
  • Know your distractions and turn off social media notifications; YouTube, Social Media, TV
  • Listen to music
  • If you have kids, family at home or pets, prepare for disruptions.
  • Go for evening walks or bike rides with family to get out of the house and get some fresh air/ steps.

Video Conferencing & Meetings

Confirm you have reliable access to the internet with your devices.

Use Zoom for video conferencing

Below are links to the CCC TechConnect Best Practices for Securing Your Meetings and the Privacy & Security Information from Zoom:

Remote Work Tools and Resources - Information Technology Support

VDI

VDI (Virtual Desktop Infrastructure) allows you to use a secured virtual computer to access on-premises resources via a web browser.  The advantages of VDI over VPN is that it is more secure than VPN and it does not require RCCD-owned equipment.  To access VDI, go to https://remote.rccd.edu.

Online Office & Productivity Applications

Office 365 (Microsoft Office online) allows you to use Microsoft Word, Excel, PowerPoint, and other applications through any web browser.
To install Microsoft Office on your home computer, go to the Single Sign-On Portal (https://go.rccd.edu), and log in, with your email address as your username and your email password as your password. Then, click on the Office 365 – All Apps icon:

Single Sign-On Portal - Office 365 - All Apps

Click on any of the apps that appear on the next screen: (such as Excel)

Microsoft Office 365 Apps

Click the Office 365 link in the upper right corner:
Microsoft Office 365 link in upper right corner

In the upper right corner of the next screen, click the Install Office button:

Install Office button  

From the drop-down menu that appears, click Office 365 apps:

Install Office, Office 365 apps button



Adobe Creative Cloud

Adobe Acrobat Pro E-signature instructions:

  • Go to https://www.adobe.com/creativecloud.html
  • Sign-in with college email address (top right)
  • It will ask if it is a company or school or student account (select company/school)
  • It will prompt you to sign-in through the portal
  • Open the Adobe Create Cloud segment
  • Choose Adobe DC app to install
Microsoft SharePoint
District sharepoint can be found at GO.RCCD.EDU

Microsoft OneDrive
Microsoft OneDrive is a cloud storage service available to all RCCD employees with their Office365 account.  To access Microsoft OneDrive on your computer, go to the Single Sign-On Portal (https://go.rccd.edu), and log in, with your email address as your username and your email password as your password. 

RCCD Single Sign On Portal Sign-In Screen

Click on the OneDrive icon (as shown in the screenshot below).

RCCD Single Sign On Portal landing page

In the OneDrive app, you can drag-and-drop your files, from your File Explorer in Windows, to OneDrive.  You can also click Sync to have the files on your computer's hard drive automatically sync with copies of those files in OneDrive.

 

Microsoft OneDrive Screenshot 1

 

 

Phone Call Forwarding & Voicemail

Forwarding Calls Quick Reference Guide

Payroll Timesheet Submission Process

*Important Update*: The Timesheet Submission Process listed below DOES NOT apply to Student Workers. Please work with your College’s Student Employment team to submit Student Worker time.

For all employees (excluding Student Workers) the Timesheet Submission Process is listed below:

Timesheet Submission Process
Effective immediately, timesheet submission will occur electronically via email as noted below:

Faculty, Staff, Hourly Employees:

  • Completely fill in your timesheet. If there is any missing information this may delay the processing and payment for your timesheet.
  • Scan a copy of your timesheet(s) or take a picture of your timesheet(s) and forward the copy or image via email to your immediate supervisor for approval. Please ensure the copy or image is clear and legible. Do not include the Payroll team on this email. Only approved time should be emailed to Payroll to avoid any confusion.
  • If you are unable to complete a timesheet, you can email your supervisor the dates worked, the hours worked each day, and a brief description of your work.

Management:
  • If a timesheet is approved by you:
  1. Forward the timesheet via email to:  Timecards@rccd.edu or Sonia.Atiyota@rccd.edu
AND

  1. In the body of the email simply write Approved
  • If a timesheet is not approved by you, please work with your staff directly to clarify any issues. Only approved timesheets should be forwarded to Payroll to avoid any confusion.